Administrative Program Coordinator, IEO

Remote - Washington, DC

The Pulitzer Center on Crisis Reporting is seeking a detail-oriented, creative, and passionate person to support our organization as an Administrative Program Coordinator for the International Education and Outreach (IEO) team. As a part of the IEO team, the Administrative Program Coordinator will assist with the management of daily activities and administrative tasks extending across finance and organizational systems. The Administrative Program Coordinator's responsibilities include a great degree of internal stakeholder management to support the goals of the Pulitzer Center’s IEO team, requiring a highly organized multi-tasker. This role also provides communication, administrative and meeting support to the IEO’s Program Director and initiative coordinators. 


Responsibilities

Administration (50%) 

  • Maintains accurate and up-to-date program resource files, records, and documentation.

  • Supports the writing reviewing, and editing of reports and other program documents 

  • Coordinates payments to consultants and partners, including building and maintaining records of contacts and serving as the first point of contact for administrative and operational issues.

  • Coordinates travel arrangements for team members.

  • Support the planning and facilitation of team meetings and retreats, including creating agendas, taking minutes, systematizing and sharing meeting outcomes and being the point person for follow-ups.

  • Work with staff to ensure proper coding of all expenses, including credit card expenditures.

  • Collaborate with the Pulitzer Center's Operations team and IT Manager to establish and operate communication and project management platforms.

  • Work collaboratively with the IEO’s team to identify, develop, and implement organizational systems and infrastructure that will promote cross-team collaboration, overall organizational effectiveness, and operational performance.

Impact and data (20%)

  • Follow, according to the IEO’s Theory of Change, a routine of collecting quantitative and qualitative indicators of the impacts of IEO initiative's work.

  • Assist  the collection, curation and dissemination of IEO impact, including the systems needed, strategic approaches, and strong collaboration with Communications and other teams to reflect impact in meaningful ways.

  • Support the entry and analysis of impact, event, and partner data in Salesforce.

  • Contribute to program evaluation through surveys, research, focus groups, and more.

  • Support annual reporting to donors by compiling and organizing impact information.

Communication and Events (20%)

  • Contribute to the organization of education and communication events (in person and online) within IEO initiatives to promote Pulitzer Center-supported journalism projects.

  • Website and Publishing: make sure the featured stories and images on IEO’s program and initiatives homepages are up to date and published in time

  • Occasionally draft social media / outreach language for IEO events.

Participation in efforts and project that support Pulitzer Center culture and values (10%) 

  • This may include task forces, training sessions, meetings, committees, special projects, organizational events, and any other activities that support the Pulitzer Center. 

  • Participate in the planning processes for the organization. 


Key Qualifications

  • Experience of working in an administrative role.

  • Strong program coordination and communication skills.

  • Proficiency in oral and written English.

  • High degree of accuracy and attention to detail, with strong time management skills.

  • Strong organizational skills and ability to prioritize effectively and manage busy schedules while working on concurrently projects.

  • The ability to work independently and to have a collaborative and problem-solving approach.

  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

  • Advanced spreadsheet skills with Google Drive and Google Sheets. (Experience with Asana, Salesforce, Slack is an advantage.) 

  • BS degree in Administration or equivalent experience


Desirable qualifications:

  • Experience supporting program evaluation.

  • At least 5-10 years work experience.

  • Experience working with non profit, public relations, marketing, and cultural production initiatives intersecting with communication and journalism is a plus.

  • Experience with Zoom, Google Meet, and other webinar platforms.

  • Language abilities in addition to English are a plus. Special consideration given to those who speak one or more of the following languages: Portuguese, Spanish, French, Bahasa Indonesian.


Locations: Remote

  • The Pulitzer office is located in Washington DC, US. The organization is fully hybrid with staff based around the world working remote.

  • Preference will be given to applicants based in the Amazon, the Congo Basin, or South East Asia.

Compensation for non US-based employees

All non-US salaries are calculated using the guidance of our Compensation Philosophy which uses our international conversion index to US salary equivalent in the country where the employee resides. This gives us an accurate adjustment taking into account the cost of living variations around the world. Additionally, for all benefits eligible positions, we add a health benefit differential to assist in the cost of purchasing individual health benefits.

Other benefits include paid sick and vacation leave benefits, as well as parental leave, bereavement leave, and paid days off to recognize local holidays.


About Pulitzer 

For more information about the Pulitzer Center, visit pulitzercenter.org.